Services / Spreadsheet & Access Replacement

Outgrown Your Spreadsheets?

Ignyte Software replaces shared spreadsheets and Microsoft Access databases with one business application that your whole team can use at the same time. We keep the rules your team already relies on, move your data across, and agree a fixed price before we build.

Talk About Your ProjectSee How We Work

What changes

  • A spreadsheet emailed back and forthtoOne application everyone uses at once
  • The same data typed into three filestoData entered once
  • Formulas and macros one person understandstoDocumented business rules
  • Budget_final_v3.xlsxtoOne current record, with history
  • Reports rebuilt by handtoReports on demand
  • Lexington, KYCentral Kentucky & nationwide
  • Fixed priceAgreed after a paid review
  • Core team reviewEvery change is reviewed before release
  • First conversation is freeWe reply within one business day

Last updated October 21, 2026

Signs It Is Time

A spreadsheet is a good way to start a process. It becomes a risk once the business depends on it.

  • Two people edit the same file and one of them loses their changes.
  • Only one person knows how the formulas or macros work.
  • The Access file is slow, locks up, or keeps needing repair.
  • People copy data between files, and the totals no longer match.
  • Someone spends hours each week building the same report.
  • You cannot tell who changed a number, or when.

Access Databases

Access is often where a spreadsheet goes next. It hits its own limits once more people depend on it. Our guide covers replacing an Access database in more depth.

The 2 GB file limit

An Access file stops growing at 2 GB, and it slows down well before that.

Several users at once

Shared Access files lock, conflict, and can corrupt when several people work in them over a network.

Rules hidden in VBA and macros

Business rules live in VBA code, macros, and queries. We read them and write them down before we rebuild them.

A staged move

We move the data to SQL Server first, so the Access screens keep working. Then we build the web application and run both side by side.

Data checked before cutover

We reconcile row counts and totals against the Access file, then keep the file read-only once the new system takes over.

How We Replace It

Your spreadsheet or Access database is the best specification you have. We read it closely, keep what works, and move the work across in steps your team can follow.

  1. 1
    Workflow & AI Review

    We map how the spreadsheet is used today, who touches it, which rules live in it, and where it breaks. You get three priced options and a fixed-price offer.

  2. 2
    First version

    We build one workflow end to end as a web application, with the people who use it, and keep the parts of the spreadsheet that still help, such as exports.

  3. 3
    Move the data

    We clean and migrate the existing data, then check totals and row counts against the original file.

  4. 4
    Run side by side

    Your team uses both until the numbers match and people trust the new system. Then the spreadsheet retires.

  5. 5
    Keep it running

    A care plan covers updates, backups, monitoring, and small changes after launch.

What You End Up With

A system your business can grow on, and that someone other than the original author can change.

  • One application, used by several people at once, with permissions for each role.
  • Business rules written down and built into the application, not hidden in formulas.
  • A change history, so you can see who changed what and when.
  • Reports and exports your team actually uses, including back to Excel where it helps.
  • Source code and documentation that you own.

Start With a Review

The paid step between a free call and a build. The fee is credited toward the build.

Workflow & AI Review

For a new build. You get a map of the process, an inventory of the systems and data involved, a risk list, three priced options, and a fixed-price offer for a first version. Fee credited toward the build.

Production-Readiness Review

For software you already run. You get a scored report on access control, data, backups, security, and how easy the software is to change, a risk list with recommended fixes, three priced options, and a fixed-price offer for the next step. Fee credited toward the build.

See every step, from the free call to a care plan.

Related Reading

Guide

Replacing a Microsoft Access database

Limits to watch for, and how to move to a web application in stages.

Read the guide Guide

What custom software costs

The factors that set the price, including what you will spend after launch.

Read the guide Our approach

How we use AI

Where AI speeds up our work, where it does not, and how we protect your data.

Read more

Common Questions

Yes. Many teams keep Excel for analysis and one-off reports. We add exports where they help, so the application becomes the source of truth and Excel becomes a view of it.

We migrate it. Before cutover we compare totals and record counts between the old file and the new system, and both run side by side until the numbers match.

It depends on the workflow. We start with a Workflow & AI Review that ends with three priced options and a fixed-price offer for the first version. The review fee is credited toward the build.

Sometimes. If a product you can buy fits the way you work, we will tell you during the review. Custom software makes sense when the process is specific to your business or has to connect to your other systems.

Yes, for the parts where it helps, such as generating routine code and tests. Our core team reviews every change before it is released. You own the result.

Ready to retire the spreadsheet?

We reply within one business day, and the first conversation is always free.

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